For some, the arrival of summer brings with it a variety of reasons for remote work. Be it summer break for the kids or a flexible boss, working from home can be a wonderful experience for both employer and employee. However, just like working in an office, working from home has its upsides and its pitfalls. Maintain your focus and efficiency with these five productivity tips.
It’s important to be fully prepared for the challenges you might face, such as having your documents e-filed or having all parts of your home organized for peace of mind. Another major problem is how to remain productive when there are so many distractions at home that can get in the way of your work. Stay on target with these five productivity tips that will help you stay focused and get the job done.
Have a Dedicated Office Space
Whether you have a room set aside to be your office or a section of a room dedicated to work, one of our top productivity tips is to have specified place to “go to work.” Be sure to have all the office necessities there: a desk, a comfortable chair, computer and telephone, filing or storage solutions, office supplies, and adequate lighting. This room or space should put you in a work mindset, so when you go there you’re prepared mentally to do your job.
Your custom office space should appeal to your work ethic and mindset. While a TV is generally distracting, some people work better with background noise. You know yourself better than anyone – just be reasonable and practical about the setup.
In other words, don’t just pull out your laptop and work from your bed in your pajamas. That might put you in a state of mind to update Facebook or even drift off to sleep!
Set and Enforce Boundaries
A major productivity-buster can also be the people you live with. The child who wants your attention. The pet who wants to hop in your lap or go out for a walk. The friends or family members who call just to talk because you’re home. To combat these distractions, another one of our productivity tips is to set and enforce rules for when you are working from the comfort of home.
If you have a door, close it. If you don’t, try hanging a “Do Not Disturb” sign on the back of your chair or set up some other notice that you are not available. Distractions are the downfall of productivity, and working without some healthy boundaries will cause more harm than good.
Post a schedule so others can see when you’ll be taking a break or are finished. Tell family not to call unless it’s an emergency. Enforce these rules from the get-go so they become a habit for everyone.
Set Regular Working Hours
Just because you’re working from home, doesn’t mean you should roll out of bed at 10 a.m. or take a two-hour lunch break. Schedule hours to work, just as you would in an office setting. Set your alarm, take a shower and get dressed, and eat breakfast before you begin work. This will help put you in a mindset for working, not lounging.
No matter your profession, there will still be deadlines to meet. Set reminders that you have responsibilities and stick to a schedule. Do take a lunch break, but keep it to a reasonable time, no longer than an hour. Take this opportunity to eat, enjoy the summer weather, spend time with family and friends or make those personal calls. If friends and family are adhering to the second tip, they will know that this is a time you are available.
Keep it Clean
It’s tough to be productive when your desk and office area is a cluttered mess. Be sure to keep your desk clean and clear of any clutter. Keep a trash can nearby to toss unwanted items and a filing system to keep your important papers organized. Have an in-bin for items that need your attention. Make sure only work-related items are in your office; no kids’ toys (which could attract the kids) or piles of junk from elsewhere in the house. Your office space should be for your work only!
At the end of each workday, take a few minutes to put things in their proper places so you have a clean slate the next morning, not a mess from yesterday to deal with.
Eliminate Background Noise
Noises and other distractions can also derail your productivity. Noisy children, household appliances switching on and email alerts can all jolt you out of what you need to be doing. Turn off all alerts and vow to check email only at certain times of the day, such as first thing in the morning, before and after lunch, and at the end of your workday. Have your personal cell phone send all messages to voicemail during working hours.
If you live in a noisy household or neighborhood, consider a set of sound-cancelling headphones so you can truly work in peace. You can also invest in a good white-noise machine to replace distracting sounds with soothing ones, or run a small fan for the same effect.
For more productivity tips on how to make working, or running a small business, from home an efficient and convenient experience or for help organizing your home-office environment visit In Order to Succeed’s website.
By Denise Caron-Quinn
The SmallBizRising Blog is designed to be an educational content hub pulling information, best practices and practical advice for the small business owner and features topics including accounting, marketing, technology and more. Be sure to subscribe to stay up to date with new content as it is posted. The blog was created by The Neat Company and receives contributed content from a group of contributing companies that provide technology, services and solutions to small businesses.